Section Administrative Assistant

Division: Provincial Services Division

City: Dryden, Garson, Peterborough, Sault Ste Marie

Job Term: 2 Permanent

Job Code: 09OAD – Office Administration 09

Salary: $28.14 – $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Join our dynamic team at Aviation, Forest Fire, and Emergency Services! As a Section Administrative Assistant, you’ll support the business management and modernization of critical emergency management, wildland fire response, and specialized air services. Make a difference in protecting Ontario’s natural resources and communities. Apply now to be part of our mission!

What can I expect to do in this role?

As a member of a team that strives for excellence in service delivery, you will:

• Support the section management team with all aspects of hiring, scheduling, and maintaining and following up on action items.
• Keep organized section information management including oversight of approval packages, briefing material, and correspondence.
• Help with budget reviews and ensure financial accuracy.
• Provide support and guidance to the admin team and handle general inquiries

How do I qualify?

Knowledge of Government Rules

You can:

• Learn and apply knowledge of important laws, policies, and directives (e.g., Freedom of Information and Protection of Privacy, human resource directives and guidelines, purchasing procedures)
• Maintain confidentiality of information and security of records

Computer Skills

You can:

• Use different computer systems and database software
• Ensure digital accessibility of documents prior to submitting for manager approval
• Create correspondence and memos on behalf of management
• Create and edit financial reports

Record Keeping

You can:

• Manage paper and electronic records including tracking documents that require approval by the manager and executives
• Keep records organized and up-to-date
• Follow rules for keeping and disposing of records
• Keep private information safe

Problem-Solving Skills

You can:

• Consider what needs to be done first
• Check for accuracy and resolve problems found in correspondence, briefing notes, briefing decks, and spreadsheets.
• Solve payroll and benefits issues
• Maintain action items and track deadlines and follow up as appropriate to ensure priority items for the section are addressed

Communication Skills

You can:

• Speak clearly to give advice to management, explain administrative processes to a variety of audiences, and provide administrative direction to colleagues
• Write clearly to prepare material on behalf of management

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

For more information and to apply, please visit www.gojobs.gov.on.ca/Section Administrative Assistant

Remember:

The deadline to apply is Thursday, February 27, 2025 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

The Ontario Public Service is an inclusive employer.

Accommodation is available under the Ontario’s Human Rights Code .