The Executive Assistant/Administrative Assistant is responsible to provide administrative support to the Regional Vice President to include to communications, preparation of reports and correspondence, travel and meeting arrangements and organization of files and other projects as assigned within area.
Key Responsibilities:
- Provide administrative support to Regional Vice President including receiving all incoming phone calls, taking messages, and/or screening calls.
- Create all correspondence including letters, memos, forms, correspondence and various documents containing confidential information and monitor files that contain such information.
- Maintain complete and detailed files for company records, reports, etc.
- Assist the Regional Vice President in the management of schedules including travel arrangements, meetings, and lunch plans.
- Coordinate and assist with arrangements for “Road Shows”, Waste Expo and other conference events including preparation of presentation materials as required.
- Plan and coordinate meetings (i.e., accommodations, food, activities, incentives, awards, etc.)
- Order necessary supplies and process invoices for payment. Review invoices and purchase orders and resolve issues. Process cheque requests.
- Assist and coordinate Home Office functions and meetings as assigned.
- Coordinate appointments as necessary with other executives and key management.
- Coordinate and assist with scheduling management participation at Year-End Award Ceremonies.
- Maintain and update contract/proposal files as necessary.
- Maintain and update pocket cards for management personnel with appropriate numbers (i.e., phone, mobile and pager numbers).
- Perform company errands (i.e., framing, printing, etc.) and other miscellaneous duties.
- Demonstrate professionalism by maintaining a high degree of ethics, integrity and confidentiality. Promote high standards of quality and focus on results.
- Demonstrate and uphold the GFL Environmental Inc. business principals, treating all individuals with dignity and respect while maintaining confidentiality.
- Sustain the confidence and trust of executive management.
- Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
- Perform other duties and responsibilities as required or requested by management.
Knowledge, Skills, Abilities and Competencies:
- High school diploma or general education degree (GED).
- Associates Degree preferred. Minimum 4 years experience as administrative assistant
- Consistently type 65+ wpm. Proficiency in Microsoft Word, Excel, Outlook and PowerPoint and other PC software. Ability to maintain professional conduct and appearance at all times.
- Ability to effectively communicate with others verbally and in writing.
For more information and to apply, please visit www.gflenv.com/career/Executive Assistant – Sault Ste Marie
We thank you for your interest. Only those selected for an interview will be contacted.
GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com