Manager, Finance and Administration

Sault Ste. Marie Innovation Centre

JOB DESCRIPTION:
The Sault Ste. Marie Innovation Centre is seeking a Manager of Finance and Administration. This is a permanent position.

The Manager Finance and Administration, under the direction of the Executive Director, will primarily be responsible to lead both accounting and administrative controls and prepare reports for the management team regarding corporate compliance and internal policies and procedures. This position will facilitate any auditing conducted by third parties to ensure effective resolution and swift closure of auditing activities. This role will also ensure the organization utilizes ethical accounting practices and standards.

DUTIES & RESPONSIBILITIES:
Financial Planning and Management
• Assess both accounting and administrative controls and prepare reports for the management team regarding corporate compliance and internal policies and procedures
• Facilitate any auditing conducted by third parties to ensure effective resolution and swift closure of auditing activities
• Ensure the organization utilizes ethical accounting practices and standards
• Investigate variances in budgets, reporting, internal controls, and general accounting; deploy measures to resolve variances
• Work with department managers to track and monitor all funding programs and grants; ensure all reporting and submissions are timely and accurate
• Coordinate activities by scheduling work assignments, setting priorities, and delegating work accordingly
• Analyze variable costs and make budget adjustments as appropriate
• Coordinate financial activities including accounts payable, accounts receivable, general accounting, payroll, special projects accounting, financial planning, and reporting
• Responsible for preparation of the overall organizational operating budget
• Monitor applicable legislation, regulations, policies, procedures, and operations, and ensure compliance
• Report any and all inconsistencies in corporate strategy in order to improve financial performance and adjust company policy accordingly
• Translate strategic goals into practical actions
• Ensure that all employees comply with company policies, procedures, and ethical standards
• Provide employee training, ensuring that all applicable compliance requirements are met
• Provide training, coaching, and mentoring to subordinate employees regularly and as necessary
• Plan the department’s workload and flow
• Supervise and assist in the development and maintenance of accounting files and records
• Work with the Executive Director and management to secure adequate funding for the operation of the organization
• Approve expenditures within the authority delegated by the Board
• Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
• Provide the Board with comprehensive regular reports on the revenues and expenditures of the organization
• Ensure the organization complies with all legislation covering taxation and withholding payments
• Attend Board meetings to present monthly and year-end financial statements and provide updates on administrative issues

Human Resources Planning and Management
• Determine staffing requirements for organizational management and program delivery
• Oversee the implementation of human resources policies, procedures and practices including the development of job descriptions for all staff
• Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
• Assist with recruitment and selection of staff that have the right technical and personal abilities to help further the organization’s mission
• Ensure that all staff receive an orientation to the organization and appropriate training is provided
• Implement a performance management process for all staff which includes monitoring the performance of staff on an ongoing basis and conducting an annual performance review
• Coach and mentor staff as appropriate to improve performance
• Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures

SKILLS & QUALIFICATIONS:
• A university degree or advanced degree in business administration, management, finance, accounting, or a related field plus a current CPA designation
• Demonstrated knowledge of accepted accounting rules, practices, tax laws, and reporting requirements
• Advanced proficiency with accounting software and spreadsheet programs and applications
• Previous experience assessing the performance of financial department employees
• Well-developed coaching and leadership skills, both on a formal and informal basis
• Knowledge of standard office procedures and practices
• Ability to plan, organize, develop, implement, and interpret goals, objectives, and policies
• Sound analytical thinking, planning, prioritization, and execution skills
• Good knowledge of the Employee Standards Act
• 7 to 10 years related work experience
• Human Resources Management Certification an asset

Why choose employment in Sault Ste. Marie?

Located at the heart of the Great Lakes, Sault Ste, Marie is a beautiful waterfront city with a population of approximately 75,000. “The Sault” is rich in history, culture and adventure, boasting unmatched world class outdoor experiences throughout all four seasons. The bustling art sectors, museums, natural environment and numerous local eateries set our city apart. Summer and winter festivals are celebrated in a safe and affordable place to live. With easy commute times from home to work, and a high quality and vibrant lifestyle, Sault Ste. Marie provides a “home” experience with endless opportunities to discover.

Interested candidates should submit a cover letter and resume to careers@ssmic.com

Or

Sault Ste. Marie Innovation Centre
99 Foster Drive, Level Six
Sault Ste. Marie, ON P6A 5X6

NOTICE TO ALL APPLICANTS:
Confidentiality of all applicants assured. Only those selected for interviews will be contacted and we thank all other applicants for their interest.

The Sault Ste. Marie Innovation Centre welcomes a diverse workforce. As a non-for-profit organization, we are committed to an inclusive, barrier-free recruitment and selection process and workplace. If you require any accommodations, please notify us and we will work with you to meet your needs.