Executive Assistant

Division: Northern Ontario Heritage Fund Corporation

Job Term: 1 Permanent

Job Code: 4A004 – Admin04

Salary: $71,563.00 – $100,052.00 Per Year

Consider this great opportunity with the Northern Ontario Heritage Fund Corporation (NOHFC) to showcase your exceptional administrative expertise, analytical, and communication skills. In this dynamic and multi-faceted position, you will coordinate administrative, financial, human resources, and issues management processes for the provincial agency of Northern Ontario Heritage Fund Corporation at the Ministry of Northern Development.

What can I expect to do in this role?

In this role, you will:

  • Develop and manage tracking systems, assign tasks to managers, and make decisions in the Executive Director’s absence
  • Schedule and coordinate appointments, meetings, and events
  • Review and prioritize information and compile materials for the Executive Director
  • Support internal administration and financial planning
  • Coordinate the preparation of correspondence for branch policy matters, house notes, submissions and issues management, and brief Executive Director on all significant matters
  • Administer budgets and monitors financial transactions
  • Implement and update administrative procedures
  • Manage accommodation requirements and IT support

How do I qualify?

Communication and Interpersonal Skills:

  • You have proven interpersonal and relationship management skills to ensure effective relationships with staff of Deputy Minister’s, Assistant Deputy Minister’s, and Minister’s offices, as well as, the NOHFC Agency’s Board of Directors.
  • You have tact and discretion to deal with external stakeholders, executives, and the general public to provide/delegate information.
  • You demonstrate negotiation skills to influence desired outcomes such as negotiating timelines or extensions in order to meet competing priorities and deadlines.
  • You demonstrate written and oral communication skills to prepare briefing notes, reports, and correspondence to respond to inquiries.

Analytical and Problem-Solving Skills:

  • You have the ability to review and interpret internal administrative policies on business planning, issues management, and records management.
  • You demonstrate analytical and problem-solving skills to identify and research issues, engage appropriate staff and determine optimum methods to respond to issues.
  • You have experience in managing budgets, forecasting and reporting, and in reviewing, monitoring and tracking of expenditures

Technical Knowledge and Experience:

  • You have the ability to obtain knowledge of ministry and branch organization, programs, and administrative processes to manage issues and briefing materials.
  • You have the ability to obtain knowledge of Government business planning, financial and administrative policies and guidelines to monitor the branch budget, identify problems and reconcile reports.
  • You have knowledge of human resources practices, processes procedures and tools to support the Executive Director on human resources issues.

Judgement and Decision Making Skills:

  • You have strong judgement to determine urgency among competing demands.
  • You can oversee branch administration activities and make decisions in the Executive Director’s absence.

Computer Skills:

  • You are proficient in using computer applications to prepare correspondence, reports and cabinet submissions.

How to apply:

  1. You must apply online.
  2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
  3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
  4. Read the job description to make sure you understand this job.
  5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
  6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

For more information and to apply, please visit www.gojobs.gov.on.ca/search.aspx/Executive Assistant

We thank you for your interest. Only those selected for further screening or an interview will be contacted.