Anishinaabe (FNMI) Enrolment Specialist

ALGOMA UNIVERSITY

DEPARTMENT: Anishinaabe Initiatives Division

(with strong working relationship and collaboration with members of the    Recruitment department)

POSITION STATUS: Full-time (35 hours/week), OSSTF

SUPERVISION RECEIVED: Nyaagaaniid: Student Success & Anishinaabe Initiatives

*Interim reporting to the Director of Enrolment Management & International Operations pending the hire of the Nyaagaaniid *

SUPERVISION EXERCISED: N/A

PRIMARY FUNCTIONS:

  1. Strategic Enrolment Management, 40%
  2. Recruitment/Applicant Conversion 40%
  3. Admissions 20%

Total 100%

RESPONSIBILITIES

A. Strategic Enrolment Management

  • In collaboration with the Director, implement and review strategic plan for the specialized area of Anishinaabe Outreach and Recruitment in alignment with the university SEM plan
  • Develop the schedule of outreach activities for the applicants in the specialized area in collaboration with related academic departments and, if appropriate SKG
  • In collaboration with the Nyaagaaniid & Director of Enrolment, develop and execute recruitment plan for strategic demographic
  • Collaborate with a team of key campus partners (including SKG) for the implementation of the specialized area strategic plan
  • Identify and recommend new markets for recruitment activity
  • Analyze data of registered students from prospect to application to registration to determine annual outreach planning
  • Coordinate department specific recruitment events for the specialized area
  • Develop and coordinate the annual schedule of outreach activities in collaboration with related departments for the specialized area
  • Coordinate promotional planning with Marketing for the specialized area
  • Advise and collaborate on the design and development of text/copy materials for promotional purposes
  • Develop and maintain relations with a network of educators, guidance counselors, local and regional Anishinaabe organizations and agencies (SKG, Métis Nation of Ontario, Ontario Native Education Counsellors Association & NNEC) to increase their effectiveness in contributing to Indigenous enrolment targets
  • Engage with Anishinaabe Education Counsellors and Education Authorities and Tribal Councils (Ontario Native Education Counsellors Association, NNEC, etc) on recruitment initiatives in the Anishinaabe communities to create awareness and promote Algoma University
  • Represent the university on various committees and organizations for the purpose of attendance and providing information specific to advancing the strategic enrolment priorities

B. Recruitment/Applicant Conversion

  • Recruit prospective students into degree programs at Algoma University, acting as the lead recruiter for Anishinaabe (FNMI) Students
  • Research, identify and develop opportunities for increasing enrolment in the specialized area
  • Strategically lead effective liaison with prospective students for the purpose of recruitment, increasing awareness of Algoma University and its attributes
  • Develop the schedule of outreach activities for the specialized area in collaboration with related departments
  • Responsible for communicating with prospective students, applicants, counsellors and parents regarding the application process including important deadlines, required documentation and academic requirements for admission for all applicant types including secondary school, college, university transfer, mature applicants, and those residing outside of Canada.
  • Establish and maintain relationships to promote awareness of Algoma University
  • Coordinate the university participation in the Anishinaabe Post-secondary Information Program and coordinate visits including education fairs, school visits, and counselling sessions.
  • Maintain detailed records of visits, presentations, and prospective students
  • Present special-topic information to secondary schools, colleges and universities
  • Create promotional presentations and special topic-information sessions to advance the strategic enrolment within the specialized area   
  • Complete all inquiry follow-up activities in a timely manner across various mediums including phone, email and social media platforms
  • Responsible for communicating with prospective students, applicants, counsellors and parents regarding the application process including important deadlines, required documentation and academic requirements for admission for all applicant types including secondary school, college, university transfer, mature applicants and a familiarity with the Post-Secondary Student Support Program (PSSSP)
  • Communicate admissions decisions with applicants
  • Coordinate timely follow-up plan with applicants regarding their applicant status and/or actions required
  • Develop and execute applicant conversion plan for the specialized area for strategic enrolment
  • Assist in the execution of Enrolment Management Team’s conversion plans.
  • Communicate effectively with prospective students and applicants from the first point of contact through to registration.
  • Develop and implement annual recruitment work plan in consultation with the Nyaagaaniid and Director of Enrolment Management
  • Participate in elementary outreach activities to Anishinaabe students
  • Ensure inclusion of and sensitivity to Anishinaabe culture in all recruitment/outreach activities
  • Collaborate with Recruitment team on a regular basis including weekly meetings

C. Admissions

  • Evaluation and assessment of applications of any type including but not limited to secondary school, college, university transfer, mature applicants.
  • Be cross-trained and stay current with admission procedures and policies for all applicants.
  • In coordination with the Assistant Registrar Admissions, assist in the processing for all applicant types including secondary school, college transfer, university transfer, mature applicants.
  • Provide admission-related advising as required
  • Evaluate and assess applicants for scholarship eligibility
  • Participate in university events as required (ie. annual POW WOW)
  • Assist with registration of newly admitted students, as required
  • All other duties as assigned

WORKING CONDITIONS:

The nature of this position includes frequent disruptions, daily front-line assistance, considerable computer work especially data entry and analysis, and ‘open-door’ workspace. The ability to move boxes/inventory and physically set up events is required. There is frequent need for irregular hours including weekends, evenings and holidays. There is a significant need for off-campus travel.

  • Physical Effort
  • Physical Environment
  • Sensory Attention
  • Mental Stress

MINIMUM QUALIFICATIONS

  • Demonstrated knowledge and understanding of Anishinaabe culture, traditions, and community relationship building practices and protocols, and connection to Anishinaabe community is required
  • Undergraduate degree required, Algoma University degree preferred
  • Two or more years experience working in a post-secondary recruitment/admissions department
  • Knowledge of the conversion cycle and recruitment practices
  • Ability to speak multiple languages an asset
  • Knowledge of post-secondary programs, protocols and process related to applications to undergraduate programs in Ontario in general, and preferably to Algoma University
  • Cross-cultural competency with an ability to interact and work effectively with people from different cultures and backgrounds with the capacity to consider issues from the perspective of others
  • Excellent communication skills to engage individuals and teams inside and outside the University
  • Proficiency in the development and delivery of captivating presentations and sales pitches
  • Ability to lead and motivate strategic enrolment area planning, events and day-to-day activities
  • Experience working as part of a team in an environment that requires strong time management, organization, and coordination skills and the ability to adapt to a changing environment
  • Detail-oriented with an ability to function and process information with high levels of accuracy while employing best practices in confidentiality standards
  • Self-directed, and comfortable exercising discretion and independent judgment in a fast-paced environment
  • Demonstrated experience with client management and student records systems
  • Proficiency with computers; expertise in Microsoft Office, G-Suite
  • Ability to coordinate on-and off-campus recruitment events
  • Willingness and ability to travel frequently; must have a valid passport in respect of all visa requirements
  • Excellent driving skills with an ability to travel extensively throughout Ontario, Canada and internationally

START DATE: ASAP

Please submit an application hr@algomau.ca by Thursday November 5, 2020 at 4:00 PM

https://www.algomau.ca/wp-content/uploads/2020/10/Anishinaabe-FNMI-Enrolment-Specialist-2020.pdf

This position is open to all qualified applicants, although preference will be given to Canadian citizens and permanent residents of Canada. The successful candidate, as a condition of employment, will be required to provide a Police Records Check.

Algoma University is committed to an inclusive, barrier-free recruitment and selection process and workplace. If you require any accommodations, please notify us and we will work with you to meet your needs.

We thank all candidates for their interest, however only those chosen for an interview will be contacted.